© Guardians of New Zealand Superannuation
We are the Kaitiaki / Guardians of New Zealand Superannuation. We are proud of our Te Whāinga / Our purpose: Sustainable investment delivering strong returns for all New Zealanders. We invest government contributions to the NZ Super Fund, a global investment fund helping to ensure the country can pay for the growing cost of universal superannuation (New Zealand Superannuation) in the future. We also oversee the Elevate Fund, which invests in small, fast-growing New Zealand companies.
At the Guardians there’s an energy, passion and a shared commitment to excellence: in 2024 the NZ Super Fund was named the world’s best-performing sovereign wealth fund. The work is complex, innovative and intellectually stimulating. Sustainable finance, including a commitment to being net zero by 2050, is core to our Mātāpono / way of working.
About the position
We are seeking a part-time Information and Records Management Administrator (3 days per week), reporting to the Knowledge Manager, to support the effective management of organisational information and records across the Guardians.
This role plays an important part in helping the organisation meet its obligations under the Public Records Act 2005, while ensuring information is managed as a trusted strategic asset. You will provide practical, frontline advice to staff, support the maintenance and continuous improvement of our Information and Records Management Framework, and help embed good information management practices into everyday business processes and systems.
Supporting the Knowledge Manager, and working closely with colleagues across the organisation, you will also support training and awareness activities, promote understanding of information-related risk, and contribute to preserving organisational knowledge in a dynamic and evolving digital environment.
About you
Ideally, you will bring a background in information and records management and enjoy applying your knowledge in a practical, people-focused way. You are confident in engaging with others and are comfortable training, facilitating sessions, and explaining requirements clearly and pragmatically to a wide range of stakeholders.
You will also bring:
An understanding of information and records management principles, including records lifecycle concepts and information governance
Awareness of New Zealand public sector legislation and standards, including recordkeeping, privacy and security fundamentals
Familiarity with metadata standards, retention and disposal practices, and information asset management
Strong written and verbal communication skills, with the confidence to deliver training, awareness sessions, and guidance
Attention to detail and sound judgement when handling sensitive or confidential information
The ability to manage competing priorities and coordinate work across multiple teams
Proficiency with business tools and platforms, including registers, spreadsheets, collaboration tools and the Microsoft 365 suite
Adaptability, resilience and a continuous improvement mindset
What we offer
A dynamic, exciting place to work with a team united by our common purpose of sustainable investment delivering strong returns for all New Zealanders.
Competitive remuneration package including base salary, discretionary bonus programme, and up to 8% KiwiSaver matching.
World class professional development, career pathways and job rotation opportunities.
Comprehensive leave and benefits programme including strong parental leave package and insurance cover.
Flexible and accessible work environment that reflects our commitment to equity and an inclusive team.
How to apply
We encourage and welcome applications from people with diverse experience, including applicants interested in discussing flexible work options and those with specific disability needs. As a proudly committed equal opportunity employer, we challenge discrimination and actively work to eliminate bias in our hiring practices. Diversity of experience and diversity of background help us to solve complex problems and deliver on our purpose.
We recognise the importance of Te Tiriti o Waitangi and invest in partnership with a range of Iwi/Māori organisations. We warmly welcome and value Mana Whenua who wish to work with us. We are committed to understanding Te Ao Māori and integrating it into our workplace culture, for the benefit of all future generations in Aotearoa.